This guide explains how to create and use Power BI alerts with Power Automate. It covers different trigger types, scenarios, and licensing requirements.

✨ Examples of alerts you can create

• Get notified when a key metric (like sales, page views, or ad spend) goes above or below a target.
• Automatically inform your team in Slack, Teams or email when important thresholds are reached.
• Send a summary email with the latest numbers after the dataset finishes refreshing.
• Monitor business goals or KPIs in scorecards and trigger actions when progress updates.

🙌 This guide is for you if…

• You already use Power BI Online and know how to upload a .pbix file.
• You have access to Power Automate in your organization.
• You’re comfortable with basic Power BI terms (report, dataset, dashboard).
• You know whether your workspace is Pro only or in Premium/Fabric capacity, since some features depend on this.

By the end, you’ll know which type of alert to use, how to connect it to Power Automate, and how to deliver notifications by email, Slack, or report attachments.

🔑 Licensing Notes

Power BI Pro

• You can create personal alerts (card/KPI/gauge on dashboards → email notification to yourself).
• Some types of Power Automate flow

Premium / Premium per User (PPU) / Fabric capacity

• Required for:
  • Using Power Automate triggers for Power BI data alerts.
  • Export to file (PDF, PowerPoint, Excel) and Export paginated reports actions.